time to choose new erp system

Signs It's Time to Upgrade your ERP System, and How To Do It


What do you do when you know it’s time to choose a new ERP system?

ERP systems interconnect and automate key business functions such as; inventory management,order processing, production, and finances in one, easy-to-use software.

It’s essential to any growing business to make sure their software isn’t holding them back, rather, propelling them forward.

You have to have the latest all-in-one solution that meets all of your company’s needs.

How do you know if it's the right time to upgrade or replace your ERP software?

It's time to upgrade if:

  • Your  ERP software isn't cloud-based, or accessible from everywhere.
  • It's not customizable, and catering to your company's way of doing business.
  • There aren't automatic updates to your system from the back-end.
  • You have a bad user-interface, and your employees find the software difficult to use.
  • Your ERP system doesn’t meet the needs of today’s workplace, where users expect on-demand availability from any location and device.

how to choose an erp software

What Should You Look for When Choosing an ERP solution?

  • Software Compatibility
  • Learning Curve
  • Functionality
  • Overall Cost
  • Ease of use
  • Deployment Options
  • Scalability
  • Adaptability

How do you choose the right one?

  •  Draw up a definite list of requirements
    • The key is to map out processes that your ERP should support
    • (80% of customers are unhappy with their current ERP)
  • Decide on a delivery method
    • Cloud ERP vs the outdated, on premise ERP
    • (78% of American small businesses will have adopted cloud by 2020)
  • Review the Project Budget
    • Think about the immediate and long-term financial implications
    • (Cloud ERP allows companies to recover costs within 2 years)
    • (Kechie ERP has no additional costs apart from monthly license costs)

Efficiency is the most important factor of ERP selection; find an ERP that is cost-effective and will improve your existing processes, (or establish new ones) to select the best ERP solution for your company.

Receive a free demo of the best cloud ERP software with the most cost-effective price with no risk at all!

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Benefits of an ERP system

What are the Primary Benefits of an ERP System?

What are the Benefits of an ERP System?

There are many advantages to an ERP (enterprise resource planning) solution. Though there are some perceived disadvantages such as increased costs, (we dispell that myth,) the benefits outweigh the perceived disadvantages. Many companies are unaware of what an ERP system can do. ERP software is used to create visibility into the company data, simplify operations, and streamline your business processes. We prepared an analysis of the most important benefits of an ERP software.

1. Total Visibility

To be able to see into your business processes is more valuable than an everyday commodity. Every business needs to be able to look at data from various departments, and how they are interacting. This is the main benefit of ERP software. It allows a business to control inventory levels based on the data they receive. This provides the company access to information that will allow them to forecast, and make better decisions when purchasing future inventory, in turn, saving money. Using reports generated from the system, you can analyze and compare production, tracking, and workflow within every department. A huge aspect of any successful business is the ability for the different departments to interconnect. This is done through collaboration that is provided by an integrated ERP solution.

2. Simplified Business Processes

A simplified business process allows a company to streamline their business operations. When a company can standardize their processes, it provides a greater efficiency and potential ROI. Because the processes are automated, there’s no room for common errors, duplicated content, or forgetting the necessary processes with the right ERP solution. Employees get to have access to data whenever they need it, so they can make informed decisions without having to wait for time-consuming, costly email responses. With customizable features, each department can see what they need to, without seeing a flood of irrelevant information. Some ERP solutions like Kechie, even provide customizations down to the user-level, so that you can get into the software and see only what you want. Real-time data, with real-time access allows businesses to focus on what really matters in their companies.

3. Fully Integrated ERP Solution

An ERP solution that is already Fully-Integrated is much easier to work with, than purchasing various pieces of software, trying to connect them together. You get real-time data, automatic updates, and accurately communicated data. This is important when it comes to streamlining any business. Employees need a consistent user-interface from an easy to use software that won’t require much training. You might think that all ERP software is fully integrated based on the definition, but not necessarily. When a software is fully integrated, that means you don’t have to have different software to try to accomplish your everyday tasks. While it is important to have third party integrations (ex. Shopify, Woo Commerce,) it’s also just as important to control your inventory without having to customize the software with a separate module, hoping it will work.


ERP software has many benefits that let you get insights into your business to make the best decisions. By streamlining your operations, you are increasing your ROI and improving your workflow, as well as, the collaboration of your departments. When your business is fully optimized by an ERP solution like Kechie ERP, it can drive increased profitability, streamline operations, and let you focus on what matters to your business.

Don’t Waste Your Time Integrating Different Warehouse Software Programs Together

Don’t Waste Your Time Integrating Different Warehouse Software Programs Together

Running a business requires coordinating the work of several different departments.  Fortunately, there are many software programs available that can help you manage, measure, and control these activities to help achieve maximum effectiveness and efficiency.  There are different ways of doing this, however. If you choose the wrong way, it could result in low productivity from your IT staff and may not provide you with the best results.

Some of the business management programs available on the market may only be designed to support one function, such as; Customer Relationship Management, Inventory Control, Manufacturing, Shipping, etc.  One path you could take would be to buy separate programs for each function and try to get all of the different programs to work together (fingers crossed).  However, this will most likely result in a lot of problems that will leave you stuck with a lot of customizing, and software that doesn’t integrate.  The different programs may use inconsistent data base formats, have problems synchronizing the data on a timely basis, utilize different user interfaces, and require many different individual software upgrades during the useful life of the programs.  When updating one program, the software upgrade may break an interface that you previously created to communicate data to one of the other programs.  Although great IT personnel can eventually resolve these problems, it will take up a lot of their time and leave less time for them to work on other activities that could be useful for your business.


There are significant efficiency advantages to be gained when a company chooses a fully-integrated ERP (Enterprise Resource Planning) solution.  First, the issues of inconsistent data bases won’t exist because the system will use a common data base for all modules that was designed in from the start by the ERP vendor.  Your team won’t have to worry about writing interfaces that convert a data item from one format to another.  You also won’t need to worry about performance issues or whether all the data is in sync.  Since all the functional modules use a common data base, synchronization will happen in real time, automatically.  Other advantages will accrue because an integrated ERP system will have a common user interface between modules.  This provides a company with significant training and employee productivity benefits. The specific transactions will differ for different departments but the look and feel to the user will remain the same. If you transfer an employee from one department to another, they won’t have to be trained to use a completely new IT system and they can be up and running in a timely manner.

When you first start out...

you may be tempted for financial reasons to only acquire one software program to get started with your most critical functionality and use manual processes for everything else.  However, as you grow, you will end up paying more when you are start adding in additional programs to automate additional functions.  If you compare just the acquisition and maintenance costs of paying for several different non-integrated programs to an acquisition of a fully integrated ERP program that can provide the all the functionality, the fully integrated ERP program will likely come out less expensive.

If you do want to start out small and really need to keep your initial costs low by only utilizing one module, perhaps there is a better way.  You can ask your vendor to install an ERP system but only enable the functionality on the one module that you need and disable the ones you don’t immediately need. In return for this reduced functionality, you can ask them to quote you with a discounted price.  This may provide you with a low cost entry to get started but also provide you with room for growth.  As you need additional functionality, you can ask the vendor to turn it on access to it.  But it won’t require that you write software to interface to the new functionality because that was built-in to the original design of the system and adding in the new functions can occur almost immediately.

The Kechie ERP system from My Office Apps was designed to provide an integrated ERP system yet also provide a cost effective growth strategy as described above. To learn more about how Kechie can help you and eliminate the extra effort you IT staff would require to glue together different software programs, schedule a demo or contact us by phone at (714) 486-1487.





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Why You Should Change to a Cloud ERP System Immediately

Why You Should Change to a Cloud ERP System Immediately

Are you worried you may not be collecting and interpreting data on your company’s resources quickly enough? Computer programs can make data processing faster, but creating and setting one up on your own can be both complicated and inefficient. We call this process Enterprise Resource Planning (or ERP), and My Office Apps is here to make the process quick, and rarely said of ERP software, simple.

Tame Out-of-Control Production Activities with the Kechie ERP

There are a lot of expenses involved in setting up an ERP system on your own. The software and servers are expensive by themselves, and on top of that you need to pay for a subscription to the software and hire an IT team to manage it and fix the inevitable errors. And finally, you need to train your operators to use the system, from the hidden commands to the convoluted data reports.

The good news is that My Office Apps’ solution, Kechie ERP, has improved the process, and it is now; affordable, comfortable, and quickly establishes an ERP system for your company. Our ERP system can be employed immediately, allowing you to access essential data in order to manage your business better, increasing revenue and profits.

Kechie ERP Cloud Software

Why Cloud ERP?

The first advantage of cloud ERP is that it employs a cloud-based system that is accessible over a secured internet connection. The software itself runs on a remote server platform that you can access 24/7 with any internet-capable device, including your office's personal computer, a tablet, or even your smartphone. By using this type of system, you eliminate the headaches of software installation, software updates, server maintenance, data backups, and other labor-intensive tasks. The software is always available for you to use without any extra effort on your part.

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Easy To Use ERP Interface

The second advantage of cloud ERP is that its user interface is logical, consistent, and intuitive, so that your employees can pick it up easily. With our software, you won’t need to train your employees to memorize an uncountable number of hidden commands; instead, they will have access to an easy-to-use graphical user interface that will allow them access data with a mouse, touchscreen, or even a barcode scanner.

Schedule a demo, and we will show you how quick and easy it is for you to get your company on a capable ERP system and have the benefits that improved operational information availability can bring to you.


Tame Out-of-Control Production Activities with the Kechie ERP

Tame Out-of-Control Production Activities with the Kechie Production Module

Tame Out-of-Control Production Activities with the Kechie ERP

Tame Out-of-Control Production Activities with the Kechie Production Module

Manufacturing finished goods from raw materials can be a challenging process.  The key to running your business more efficiently is to limit errors while saving time and money.  It is very important to have the right software to help automate this process for you.

The Kechie Production Module is the perfect software solution for even the most complex of production environments.  This module has a number of great features which allow you to schedule, prioritize, track, and report on job status.  What’s even more impressive, is that the module allows you to view and control your production in real time on a 24/7 basis from anywhere in the world with an internet connection.  This provides you with the flexibility to oversee your project easily, even if you are not physically on the factory floor.  Here are some of the key features within the Kechie production module.

Complete Item Master and BOM Management

You cannot manufacture finished goods without a Bill-of-Materials (BOM).  Kechie’s version is both easy to use and flexible.  It can support complex BOMs (hierarchical) and product bundles.  Individual components are associated with Purchased, Manufactured, and Tools (PMT) codes.  You can quickly edit BOMs while the production module documents each movement.  An audit trail will log who changed the BOM and when.  BOM management works with your inventory control module to show how many units are in stock along with the costs of each component selected.  Kechie offers Last-In, First-Out (LIFO) or First-In, First-Out (FIFO) costing methods.

Job Creation

With a BOM in place, a job to manufacture a certain number of pieces can be created.  A new job can be assigned a start date, a planned completion date, and the destination warehouse.  In addition, each job is assigned a job number which can include a prefix.  Users can use that prefix to note the manufacturing line used, month built, or any other code that might be useful to them. A job may require a special temporary deviation or substitution from the standard BOM and Kechie also provides this capability.  Jobs can be classified as either inside or outside jobs.  The latter is used for those situations where the job is performed by an outside contractor.  Once the job is created, the production module will display key information about the jobs.  Jobs are assigned a status in the form of New, Waiting, Ready-to-Pick, All Picked, and Completed.  Completed jobs will have their product put into finished goods.  And if there is any leftover material, it can be scrapped or put back into the raw material inventory.

Component Pick Function

Before a job can start, a manufacturer must collect all the required raw materials and make it available for the production.  This function is called Picking.  Kechie’s production module can pick, track , and automatically adjust the inventory levels, avoiding over or under allocation issues.   In addition, Kechie’s built-in barcode reading capability is fully integrated and can make picking a fast process.

Job Release and Build

Once all the raw materials have been collected, the job can be released and the build started.  Any special instructions or issues that arose during the job can be noted in a data field associated with the job. When the job finishes, the job will show the Completed status.  Completed jobs will remain in the system data base.  So if there is any question later on about what happened during the build, a user can go back to the record and find out.

The Kechie production module shares many of the same interface commands as our other modules.  For example, when running a report that provides a list of jobs, one can filter the report to only show certain types of jobs or jobs for specific part numbers.  Because of its logical and intuitive user interface, users in the factory can learn the software quickly and they will want to use it as much as possible.  Diligent traceability of all your production activities will create a more efficient process and allow your factory to be more effective.

To learn more about our Production module and how Kechie can help you,  schedule a demo or contact us by phone at (714) 486-1487.

See how Kechie streamlines your production activities.

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My Office Apps Partners With Century Business Solutions to Deliver Credit Card Processing Within Kechie ERP

My Office Apps Partners With Century Business Solutions to Deliver Credit Card Processing Within Kechie ERP

The partnership between My Office Apps and Century Business Solutions will allow merchants to process payments directly within Kechie™ ERP while lowering processing fees and increasing data security.

Santa Ana, CA – November 19, 2018 – My Office Apps, Inc. (MOA) is excited to announce its partnership with Century Business Solutions, a top software developer and payment processor, to allow credit card processing directly within Kechie ERP.

After evaluating several different payment options, Century Business Solutions stood out as the premier payment provider for Kechie. The credit card integration will use Century’s proprietary payment gateway, EBizCharge, to provide credit card processing for thousands of merchants across the country.

The powerful EBizCharge payment gateway is designed to lower processing fees by submitting line-item details directly to the bank. EBizCharge is fully PCI compliant and offers advanced data encryption and tokenization technology to ensure maximum transaction security within Kechie. EBizCharge is compatible with over 50 leading ERP and accounting systems and major online shopping carts and provides unlimited transaction and batch history for reporting purposes. With EBizCharge, users can run custom reports, sort through transactions by category, and immediately release funds when issuing refunds.

Mariam Komeili, MOA co-founder and CEO commented, “We are pleased to be working with Century Business Systems because their software is a great complement to Kechie ERP. Many of our customers require reliable credit card processing and do not want to work with separate systems that are not synchronized. By having a built-in interface to EBizCharge users of Kechie only need to enter in the data once and the two systems will automatically work together to complete the transaction.  This makes it more convenient and eliminates any potential errors that might occur from double data entry.”

About My Office Apps, Inc. (MOA)

For more than 20 years, My Office Apps (MOA) co-founders saw the challenges companies have, purchasing and implementing Inventory management and ERP software solutions.  One of the co-founders served as the Chief Information Officer of a leading publicly-based technology company with both domestic and international locations.   They experienced firsthand the need for efficient and cost effective inventory management software.  Today, the MOA vision is to create unique cloud-based Software as a Service and offer a fully integrated ERP solution.  With the advent of today’s cloud and subscription economy there is no need for a company to invest in expensive hardware, software or to incur significant upfront costs.  MOA software solutions adapt to the customer’s business requirements regardless of size, industry or customization needs.

About Century Business Solutions

Century Business Solutions is a technology-based merchant services provider that has developed and provided payment processing technology to over 10,000 merchants in the U.S. and Canada since 2004. In 2017, Century was ranked #2600 on the annual Inc. 5000 list honoring the nation’s fastest-growing private companies. Century was also awarded the 2018 Silver Stevie Award for Payment Product and Service of the Year in the 16th Annual American Business Awards, the world’s largest premier business awards. Century develops fully integrated payment processing solutions for over 50 major ERP, CRM, and accounting systems, including Sage, Microsoft Dynamics, QuickBooks, SAP Business One, and Acumatica, as well as major online shopping carts, including Magento and WooCommerce. For more information, visit https://www.centurybizsolutions.net.


Media Contact:  Doug Finke
Email: doug.finke@moaerp.com
Tel: (714) 486-1487
Web: www.myofficeapps.com


Kechie and My Office Apps are trademarks of MOA. Other names may be trademarks of their respective owners.

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Use Kechie to Improve Your Customer Service

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Use Kechie ERP to Improve Your Customer Service

One of the most important determinants of business success is the level of customer service that you can provide.   Great customer service will establish long term win-win partnerships and differentiate yourself from your competition.  My Office Apps (MOA) is a firm believer in building lasting relationships and sharing experiences, which is why refer to our ‘Clients’ as ‘Partners’.  We continue to strive for improvements and introducing new features to the Kechie offerings.

MOA would like to offer the Best-in-Class Customer Service Experience to allow our Partners the ability to nurture their customer relationships.  As the business continues to grow and often with limited resources, managing customer relationships can be a difficult and daunting task.  MOA’s new Customer Service Module is available 24/7, so our partners can provide excellent service to their customers.  MOA’s Customer Service Portal seamlessly integrates into our Partner’s website.  It will provide access to our Partners and their customers to open support tickets and follow up on other questions.


Your customer will have the ability communicate through the portal and even the capability to upload attachments with pertinent information.  A ticket is generated with a case number for your customer as reference and transmitted to the Kechie ERP system Customer Service Module.  From this module your Support Team will have real-time access to follow up with appropriate actions depending upon your own Service Level structure.  Tickets can be as simple as answering a customer’s question or issuing an RMA.  All RMA’s can be authorized and generated within the Kechie ERP system.  Further, you and your customer will have access to view the status of the ticket 24 by 7. be authorized and generated within the Kechie ERP system.

One feature of the Kechie Customer Service module is that it provides an efficient way of tracking the level and quality of service that our Partners are providing.  Each customer service request can be put into one of eight status classifications including Open, Closed, Approved, Cancelled, Complete, In Progress, Rejected, and Waiting. The reporting capability within the Kechie ERP system can help filter the requests by the status or any other searchable field which will help manage the requests and analyze various  benchmarks including response time, number of open requests, etc.

We know the Customer Service Module is a great addition for our Partners and their customers.   To see a demonstration and learn more, click here to schedule a demo or contact us by phone at (714) 486-1487 so we can show you the great features of this new module.

3 Ways the Right Software Can Streamline Your Supply Chain Processes

3 Ways the Right Software Can Streamline Your Supply Chain Processes

Supply chain management can be a very complex task due to the volatile nature of the many factors you may need to deal with. This probably will never change so you need to learn how to adapt and quickly react to changing environments. Thirty-two percent of organizations claim that processing end customer demand along with coping with unexpected supply issues account for some of the biggest risks in the supply chain! However, the right ERP (Enterprise Resource Planning) solution can greatly relieve some of the burden and lower the risks. To accomplish this, an effective ERP solution must have the characteristics described below to properly streamline your supply chain management.

Real-Time Data

Real-time data provides early notice of issues and helps companies react faster to issues in the supply chain process. Companies with real-time visibility into their supply chains benefit from:

  • Daily planning: Allows companies to adjust their workflow and meet deadlines and better cater to buyers’ demands.
  • Demand management insights: Allow companies to find trends before they interrupt or affect the bottom line. Companies can better analyze customer demands and position inventory to distribution channels which are closer to the points of utilization and reduce order lead-times.

Wouldn’t your organization like to know how to prevent late shipments, rush orders, or unexpected time constraints and be able to do something about it? Real-time data can make all the difference and improve the agility of your company’s supply chain process.

In-Depth Inventory Management & Tracking

Automation is an important tool when it comes to streamlining your business. But you can’t automate without having a good way to manage and track your inventory. Manual tracking has a lot of downfalls. It is subject to human error, it is very time consuming, and ends up costing more money in the long run. Barcode tracking is far superior to manual inventory counts because it’s easy to use, faster, and not prone to errors that can cause inventory to be either over or under counted. When barcode data is tied into an ERP solution, the ERP system is able to provide the products’ locations and statuses with just a few mouse clicks. This helps you make optimal decisions and provide better visibility on where to store products and optimize usage of the limited storage space you may have. This, in turn, saves money and helps to streamline the supply chain process.

Utilizing Assets

While it is always important to hold enough inventory to provide your customers with good lead=times, having too much inventory represents underutilized assets and can increase both waste and your inventory carrying costs.

Underutilized assets mean inefficiency and poor return on investment.  A better understanding of how your inventory assets are used will allow you to increase ROI and efficiency. Companies tend to have to deal with many different relationships with vendors, customers, suppliers, and carriers to maintain the optimal delivery management. One strategy to handle this is to outsource your delivery process.  By having another company deliver your merchandise from your distribution warehouses to your customer’s store or location, you may be able to achieve better results.  The delivery company’s economies of scale and greater experience will provide more efficiencies and cost savings than doing it yourself.

The Bottom Line

Utilizing the right software will help you streamline your supply chain processes. From asset and inventory management to making informed decisions, the supply chain processes can be greatly improved through a proper ERP solution. It’s important that you are able to make informed decisions about your inventory and your company needs to know the status of its inventory in real-time. Data that can be seamlessly integrated from sales to inventory management can make the entire supply chain process run more efficiently on all levels of the organization. To be able to utilize a fully-integrated, all-in-one ERP solution for supply chain management, you need to go with Kechie ERP – the next generation of cloud ERP solutions.

See how Kechie can help you - we'll send over some information and answer all of your questions.