time to choose new erp system

Signs It's Time to Upgrade your ERP System, and How To Do It

Signs It's Time to Upgrade your ERP System, and How To Do It


What do you do when you know it’s time to choose a new ERP system?

ERP systems interconnect and automate key business functions such as; inventory management,order processing, production, and finances in one, easy-to-use software.

It’s essential to any growing business to make sure their software isn’t holding them back, rather, propelling them forward.

You have to have the latest all-in-one solution that meets all of your company’s needs.

How do you know if it's the right time to upgrade or replace your ERP software?

It's time to upgrade if:

  • Your  ERP software isn't cloud-based, or accessible from everywhere.
  • It's not customizable, and catering to your company's way of doing business.
  • There aren't automatic updates to your system from the back-end.
  • You have a bad user-interface, and your employees find the software difficult to use.
  • Your ERP system doesn’t meet the needs of today’s workplace, where users expect on-demand availability from any location and device.

how to choose an erp software

What Should You Look for When Choosing an ERP solution?

  • Software Compatibility
  • Learning Curve
  • Functionality
  • Overall Cost
  • Ease of use
  • Deployment Options
  • Scalability
  • Adaptability

How do you choose the right one?

  •  Draw up a definite list of requirements
    • The key is to map out processes that your ERP should support
    • (80% of customers are unhappy with their current ERP)
  • Decide on a delivery method
    • Cloud ERP vs the outdated, on premise ERP
    • (78% of American small businesses will have adopted cloud by 2020)
  • Review the Project Budget

Efficiency is the most important factor of ERP selection; find an ERP that is cost-effective and will improve your existing processes, (or establish new ones) to select the best ERP solution for your company.

Receive a free demo of the best cloud ERP software with the most cost-effective price with no risk at all!

Benefits of an ERP system

What are the Primary Benefits of an ERP System?

What are the Benefits of an ERP System?

There are many advantages to an ERP (enterprise resource planning) solution. Though there are some perceived disadvantages such as increased costs, (we dispell that myth,) the benefits outweigh the perceived disadvantages. Many companies are unaware of what an ERP system can do. ERP software is used to create visibility into the company data, simplify operations, and streamline your business processes. We prepared an analysis of the most important benefits of an ERP software.

1. Total Visibility

To be able to see into your business processes is more valuable than an everyday commodity. Every business needs to be able to look at data from various departments, and how they are interacting. This is the main benefit of ERP software. It allows a business to control inventory levels based on the data they receive. This provides the company access to information that will allow them to forecast, and make better decisions when purchasing future inventory, in turn, saving money. Using reports generated from the system, you can analyze and compare production, tracking, and workflow within every department. A huge aspect of any successful business is the ability for the different departments to interconnect. This is done through collaboration that is provided by an integrated ERP solution.

2. Simplified Business Processes

A simplified business process allows a company to streamline their business operations. When a company can standardize their processes, it provides a greater efficiency and potential ROI. Because the processes are automated, there’s no room for common errors, duplicated content, or forgetting the necessary processes with the right ERP solution. Employees get to have access to data whenever they need it, so they can make informed decisions without having to wait for time-consuming, costly email responses. With customizable features, each department can see what they need to, without seeing a flood of irrelevant information. Some ERP solutions like Kechie, even provide customizations down to the user-level, so that you can get into the software and see only what you want. Real-time data, with real-time access allows businesses to focus on what really matters in their companies.

3. Fully Integrated ERP Solution

An ERP solution that is already Fully-Integrated is much easier to work with, than purchasing various pieces of software, trying to connect them together. You get real-time data, automatic updates, and accurately communicated data. This is important when it comes to streamlining any business. Employees need a consistent user-interface from an easy to use software that won’t require much training. You might think that all ERP software is fully integrated based on the definition, but not necessarily. When a software is fully integrated, that means you don’t have to have different software to try to accomplish your everyday tasks. While it is important to have third party integrations (ex. Shopify, Woo Commerce,) it’s also just as important to control your inventory without having to customize the software with a separate module, hoping it will work.


ERP software has many benefits that let you get insights into your business to make the best decisions. By streamlining your operations, you are increasing your ROI and improving your workflow, as well as, the collaboration of your departments. When your business is fully optimized by an ERP solution like Kechie ERP, it can drive increased profitability, streamline operations, and let you focus on what matters to your business.

Don’t Waste Your Time Integrating Different Warehouse Software Programs Together

Don’t Waste Your Time Integrating Different Warehouse Software Programs Together

Running a business requires coordinating the work of several different departments.  Fortunately, there are many software programs available that can help you manage, measure, and control these activities to help achieve maximum effectiveness and efficiency.  There are different ways of doing this, however. If you choose the wrong way, it could result in low productivity from your IT staff and may not provide you with the best results.

Some of the business management programs available on the market may only be designed to support one function, such as; Customer Relationship Management, Inventory Control, Manufacturing, Shipping, etc.  One path you could take would be to buy separate programs for each function and try to get all of the different programs to work together (fingers crossed).  However, this will most likely result in a lot of problems that will leave you stuck with a lot of customizing, and software that doesn’t integrate.  The different programs may use inconsistent data base formats, have problems synchronizing the data on a timely basis, utilize different user interfaces, and require many different individual software upgrades during the useful life of the programs.  When updating one program, the software upgrade may break an interface that you previously created to communicate data to one of the other programs.  Although great IT personnel can eventually resolve these problems, it will take up a lot of their time and leave less time for them to work on other activities that could be useful for your business.


There are significant efficiency advantages to be gained when a company chooses a fully-integrated ERP (Enterprise Resource Planning) solution.  First, the issues of inconsistent data bases won’t exist because the system will use a common data base for all modules that was designed in from the start by the ERP vendor.  Your team won’t have to worry about writing interfaces that convert a data item from one format to another.  You also won’t need to worry about performance issues or whether all the data is in sync.  Since all the functional modules use a common data base, synchronization will happen in real time, automatically.  Other advantages will accrue because an integrated ERP system will have a common user interface between modules.  This provides a company with significant training and employee productivity benefits. The specific transactions will differ for different departments but the look and feel to the user will remain the same. If you transfer an employee from one department to another, they won’t have to be trained to use a completely new IT system and they can be up and running in a timely manner.

When you first start out...

you may be tempted for financial reasons to only acquire one software program to get started with your most critical functionality and use manual processes for everything else.  However, as you grow, you will end up paying more when you are start adding in additional programs to automate additional functions.  If you compare just the acquisition and maintenance costs of paying for several different non-integrated programs to an acquisition of a fully integrated ERP program that can provide the all the functionality, the fully integrated ERP program will likely come out less expensive.

If you do want to start out small and really need to keep your initial costs low by only utilizing one module, perhaps there is a better way.  You can ask your vendor to install an ERP system but only enable the functionality on the one module that you need and disable the ones you don’t immediately need. In return for this reduced functionality, you can ask them to quote you with a discounted price.  This may provide you with a low cost entry to get started but also provide you with room for growth.  As you need additional functionality, you can ask the vendor to turn it on access to it.  But it won’t require that you write software to interface to the new functionality because that was built-in to the original design of the system and adding in the new functions can occur almost immediately.

The Kechie ERP system from My Office Apps was designed to provide an integrated ERP system yet also provide a cost effective growth strategy as described above. To learn more about how Kechie can help you and eliminate the extra effort you IT staff would require to glue together different software programs, schedule a demo or contact us by phone at (714) 486-1487.





What Viewpoint Did Your ERP System Originate From?

What Viewpoint Did Your ERP System Originate From?

If you had a very experienced finance manager, would you want them to head your production department? Or would you rather have someone with deep experience in production and inventory control do that job? The same questions should be raised with the ERP (Enterprise Resource Planning) software that you choose.

Like many software systems, ERP software is developed in stages with an initial release that provides a specific function. Later releases will add additional modules that add more functions, support other functional areas and broaden the scope of the software. Eventually, after many additional releases, all of these modules will be put together and called a complete ERP solution.

The problem is, most of the ERP software on the market was not started with the intention of creating inventory management software in the form of a full ERP solution. They started with accounting. This bias may be an optimal one for the first module developed, but it definitely does not work well in the long run for ERP creation. Other functions can be very much different!

When an accounting software tries to expand to provide functions for different departments, or even other industries, it does not go smoothly. It lacks support for specific aspects of inventory control, specifically item class and location tracking, because it is trying to get use the software in ways that were not originally intended. You can’t use oranges to make lemonade. You can try, but everyone will notice the difference.

ERP developers make attempts to get around this, however. They try to integrate completely different software with their own hoping that it will be “good enough” for the common warehouse manager. The issue with this is that it almost always fails. The largest ERP providers that you are familiar with (yes them) may not highlight this to their customers until the customer has signed up for a very expensive deal. The providers then add on these “integrations” hoping the customers won’t notice that the base software was originally created with an intended purpose different from the inventory management function that was the customer’s primary requirement.

Kechie ERP, by My Office Apps, is a little different. Unlike other ERP systems, this software was developed from the start to support production and inventory control. It was created and developed with all of this in mind, by a team that has decades of experience creating and working with ERP software before off-the-shelf ERP software existed. Additional support for finance was added later on, but it was originally designed in a way to enhance and support the production and inventory control functions. Kechie, for example, has strong MRP functionality that is often lacking in other ERP implementations because it’s actually built-in from the beginning with the intended purpose of providing a strong solution for this area.

If your biggest management concern is getting better control of your production and inventory control activities within your company, don’t choose an accounting software to manage your inventory. Kechie may be a better solution, because unlike the most known brands on the market today, it was designed from the very beginning to solve these problems. To learn more about our production and inventory control modules and how Kechie can help you, schedule a demo or call us at (714) 486-1487.

Kechie ERP solutions software my office apps cheapest best most erp

Why You Should Change to a Cloud ERP System Immediately

Why You Should Change to a Cloud ERP System Immediately

Are you worried you may not be collecting and interpreting data on your company’s resources quickly enough? Computer programs can make data processing faster, but creating and setting one up on your own can be both complicated and inefficient. We call this process Enterprise Resource Planning (or ERP), and My Office Apps is here to make the process quick, and rarely said of ERP software, simple.

Tame Out-of-Control Production Activities with the Kechie ERP

There are a lot of expenses involved in setting up an ERP system on your own. The software and servers are expensive by themselves, and on top of that you need to pay for a subscription to the software and hire an IT team to manage it and fix the inevitable errors. And finally, you need to train your operators to use the system, from the hidden commands to the convoluted data reports.

The good news is that My Office Apps’ solution, Kechie ERP, has improved the process, and it is now; affordable, comfortable, and quickly establishes an ERP system for your company. Our ERP system can be employed immediately, allowing you to access essential data in order to manage your business better, increasing revenue and profits.

Kechie ERP Cloud Software

Why Cloud ERP?

The first advantage of cloud ERP is that it employs a cloud-based system that is accessible over a secured internet connection. The software itself runs on a remote server platform that you can access 24/7 with any internet-capable device, including your office's personal computer, a tablet, or even your smartphone. By using this type of system, you eliminate the headaches of software installation, software updates, server maintenance, data backups, and other labor-intensive tasks. The software is always available for you to use without any extra effort on your part.

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Easy To Use ERP Interface

The second advantage of cloud ERP is that its user interface is logical, consistent, and intuitive, so that your employees can pick it up easily. With our software, you won’t need to train your employees to memorize an uncountable number of hidden commands; instead, they will have access to an easy-to-use graphical user interface that will allow them access data with a mouse, touchscreen, or even a barcode scanner.

Schedule a demo, and we will show you how quick and easy it is for you to get your company on a capable ERP system and have the benefits that improved operational information availability can bring to you.


Tame Out-of-Control Production Activities with the Kechie ERP

Tame Out-of-Control Production Activities with the Kechie Production Module

Tame Out-of-Control Production Activities with the Kechie ERP

Tame Out-of-Control Production Activities with the Kechie Production Module

Manufacturing finished goods from raw materials can be a challenging process.  The key to running your business more efficiently is to limit errors while saving time and money.  It is very important to have the right software to help automate this process for you.

The Kechie Production Module is the perfect software solution for even the most complex of production environments.  This module has a number of great features which allow you to schedule, prioritize, track, and report on job status.  What’s even more impressive, is that the module allows you to view and control your production in real time on a 24/7 basis from anywhere in the world with an internet connection.  This provides you with the flexibility to oversee your project easily, even if you are not physically on the factory floor.  Here are some of the key features within the Kechie production module.

Complete Item Master and BOM Management

You cannot manufacture finished goods without a Bill-of-Materials (BOM).  Kechie’s version is both easy to use and flexible.  It can support complex BOMs (hierarchical) and product bundles.  Individual components are associated with Purchased, Manufactured, and Tools (PMT) codes.  You can quickly edit BOMs while the production module documents each movement.  An audit trail will log who changed the BOM and when.  BOM management works with your inventory control module to show how many units are in stock along with the costs of each component selected.  Kechie offers Last-In, First-Out (LIFO) or First-In, First-Out (FIFO) costing methods.

Job Creation

With a BOM in place, a job to manufacture a certain number of pieces can be created.  A new job can be assigned a start date, a planned completion date, and the destination warehouse.  In addition, each job is assigned a job number which can include a prefix.  Users can use that prefix to note the manufacturing line used, month built, or any other code that might be useful to them. A job may require a special temporary deviation or substitution from the standard BOM and Kechie also provides this capability.  Jobs can be classified as either inside or outside jobs.  The latter is used for those situations where the job is performed by an outside contractor.  Once the job is created, the production module will display key information about the jobs.  Jobs are assigned a status in the form of New, Waiting, Ready-to-Pick, All Picked, and Completed.  Completed jobs will have their product put into finished goods.  And if there is any leftover material, it can be scrapped or put back into the raw material inventory.

Component Pick Function

Before a job can start, a manufacturer must collect all the required raw materials and make it available for the production.  This function is called Picking.  Kechie’s production module can pick, track , and automatically adjust the inventory levels, avoiding over or under allocation issues.   In addition, Kechie’s built-in barcode reading capability is fully integrated and can make picking a fast process.

Job Release and Build

Once all the raw materials have been collected, the job can be released and the build started.  Any special instructions or issues that arose during the job can be noted in a data field associated with the job. When the job finishes, the job will show the Completed status.  Completed jobs will remain in the system data base.  So if there is any question later on about what happened during the build, a user can go back to the record and find out.

The Kechie production module shares many of the same interface commands as our other modules.  For example, when running a report that provides a list of jobs, one can filter the report to only show certain types of jobs or jobs for specific part numbers.  Because of its logical and intuitive user interface, users in the factory can learn the software quickly and they will want to use it as much as possible.  Diligent traceability of all your production activities will create a more efficient process and allow your factory to be more effective.

To learn more about our Production module and how Kechie can help you,  schedule a demo or contact us by phone at (714) 486-1487.

See how Kechie streamlines your production activities.

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customer service banner

Use Kechie to Improve Your Customer Service

customer service banner

Use Kechie ERP to Improve Your Customer Service

One of the most important determinants of business success is the level of customer service that you can provide.   Great customer service will establish long term win-win partnerships and differentiate yourself from your competition.  My Office Apps (MOA) is a firm believer in building lasting relationships and sharing experiences, which is why refer to our ‘Clients’ as ‘Partners’.  We continue to strive for improvements and introducing new features to the Kechie offerings.

MOA would like to offer the Best-in-Class Customer Service Experience to allow our Partners the ability to nurture their customer relationships.  As the business continues to grow and often with limited resources, managing customer relationships can be a difficult and daunting task.  MOA’s new Customer Service Module is available 24/7, so our partners can provide excellent service to their customers.  MOA’s Customer Service Portal seamlessly integrates into our Partner’s website.  It will provide access to our Partners and their customers to open support tickets and follow up on other questions.


Your customer will have the ability communicate through the portal and even the capability to upload attachments with pertinent information.  A ticket is generated with a case number for your customer as reference and transmitted to the Kechie ERP system Customer Service Module.  From this module your Support Team will have real-time access to follow up with appropriate actions depending upon your own Service Level structure.  Tickets can be as simple as answering a customer’s question or issuing an RMA.  All RMA’s can be authorized and generated within the Kechie ERP system.  Further, you and your customer will have access to view the status of the ticket 24 by 7. be authorized and generated within the Kechie ERP system.

One feature of the Kechie Customer Service module is that it provides an efficient way of tracking the level and quality of service that our Partners are providing.  Each customer service request can be put into one of eight status classifications including Open, Closed, Approved, Cancelled, Complete, In Progress, Rejected, and Waiting. The reporting capability within the Kechie ERP system can help filter the requests by the status or any other searchable field which will help manage the requests and analyze various  benchmarks including response time, number of open requests, etc.

We know the Customer Service Module is a great addition for our Partners and their customers.   To see a demonstration and learn more, click here to schedule a demo or contact us by phone at (714) 486-1487 so we can show you the great features of this new module.

What to Look For in ERP

10 Important Factors to Look for When Comparing ERP System Examples

What to Look For in ERP

10 Important Factors to Look for When Comparing ERP System Examples

Many companies will try and get by with a very basic internal management system when they first start out. When their businesses begin to grow, however, they will end up with a bunch of patch-worked systems that may not work very well together. This can make both system maintenance and daily operations a little difficult to keep up with.

It doesn't have to be this disorganized, there is a better answer. An ERP system. Here are a few ERP system factors that you should look for to make the switch over.

1. It Should Work with Company Goals

The biggest thing you should consider when choosing an ERP database is will it work with your company's goals and objectives. The objectives are different for every company but here are a few things for you to consider.

Can you double your business with the resources that you have? Can you eliminate redundancies so that each task will only need to be performed once and multiple tasks can be blended together? Lastly, is it possible to bring your product to the market faster?


2. Functional Requirements

The needs of your business will determine the features that are the most important to you. Pay attention to all of the daily functions your company processes on a regular business day and make a list.

But don't get that list lost in mountains of paperwork.  You need to actually review it. Make sure you do this even if your current process is using an outside system like a spreadsheet or whiteboard.


3. Budget and Resources

Don't pay extra for features that aren’t needed. The most expensive option is often five times the cost of the least. Some companies do need the advanced functionality that comes with the higher priced option, but don’t automatically assume that you need to have it.

If your criteria aren't as complex, why should you pay more for functions that you're not going to use? When shopping around for your system software not only should you look for one that is in your budget but one that will also adapt the best with your company.


4. Reporting

An ERP with built-in reporting will be crucial for your company if you want to stay on top of the latest trends and key performance indicators (KPI).

Good reports can let you know what's working and if you're not making the mark when it comes to sales. If you pay attention to it, you can alter your approach to fix the issue.


5. Use a Team that You Trust

When you're picking a system you will need to think about who on your team will be using it. Who will be good at making the necessary changes to the system when the time inevitably comes for it?

The answer to these questions will be a huge deciding factor for the success of your projects. It's because of this that you need to make sure the system you choose is easy to use.

It needs to have a functional user interface, but we'll get into that a little later.


6. Is it Complete

Research the different solutions that the software will offer. Is it possible that you will have to purchase a bunch of point solutions along with the ERP to get it to function the way you want?

The best business management functions should be performed with a simple, integrated end-to-end software system. These are affordable in the long run because it will save you money on development and interfacing.


7. Speed it Takes to Implement

Will you be purchasing your ERP from a reseller, or directly from the company that developed it?

Experts in the software tend to take less time implementing it. You have to do a little more research if you're buying it from a reseller. Check out reviews and see how they approach implementing and if their projects were delivered on time and on the right budget.


8. Accessibility

For companies who send out their employees out to the field to work, mobility will help you continue feeding information to them.

It's important to have the ability to access the CRM and the entire software from anywhere to have all of the data up-to-date. You need to be looking for a cloud-based solution when making your choice so your project can keep going anywhere at any time.


9. Hosting

You have to take a step back and not only see how big your company is, but also how strong your internet connection is. Do you have onsite IT support or is it outsourced?

These are the biggest things you need to consider when deciding to host on-site or in the cloud. What might work for one company might not for another.


10. How Good is the User Interface

The ERP database will be helping you manage all aspects of your business, so you're going to want it to be user-friendly.

A consistent user interface means that it will look and feel the same throughout the system in each module.

This means that you won't have to learn where everything is each time you use a different part of the software.

ERP System Examples for Your Company

These are a few ERP system examples that you should be looking for when choosing which one will be best for your company. It should be easy to use and go right along with the goals you set out to meet. Every company is different, which means that what might work for one company might not work for yours. Take your time to do your research and find what's best for you.

If you're ready to start looking for a system schedule a demo to see how we can fit into your company!


ERP system examples

What Does ERP Stand For? What Can It Do for Businesses Today?


ERP system examples

What Does ERP Stand For? What Can It Do for Businesses Today?

A business that handles supply chains, manufactures products, or distributes goods should be using Enterprise Resource Management (ERP) software.

From instant stock overview between global locations to real-time delivery reporting, ERP can boost the efficiency and productivity of any wholesale, manufacturing, or logistics business.

Many companies, however, still rely on outdated legacy systems, paper-based documents, and even incompatible software across departments.

ERP is a type of management software that allows a business to plan, process, and review operations.

But, what does ERP stand for, really? What does it do, and why is it vital for businesses to have it?

What Does ERP Stand For, and How Could It Benefit You?

ERP stands for more than just 'Enterprise Resource Management'. It stands for business efficiency, improved processes, and reduced stress levels!

Writing every benefit of ERP software for a business would produce a work larger than War and Peace.

Instead, we've distilled the key benefits of ERP into six key points that'll help you decide whether it's right for your business.

Improved Productivity in the Cloud

Cloud-based software can be accessed from any device, anywhere. This means a multi-site distribution operation can easily see the same information from one site as another, regardless of physical location.

Cloud software reduces documentation inconsistencies, as everyone works from the same system wherever they're based. You'll no longer struggle with mismatched documents and outdated versions: everything is within a central hub.

That also means it's easy to train staff, and they can take their knowledge wherever they move in the company. Everyone using the same resource planning software will reduce training requirements and improve efficiency.

Fully Scalable Software

Cloud-based ERP software is hugely beneficial to growing businesses. An ERP system is comprised of modules. This means you can choose to have whichever modules suit your business at that point in time, and add or change modules as the business adapts and grows.

ERP systems are scalable, allowing you to operate on a per-license basis instead of paying for individual licenses on every device. There are no wasted software costs: you only pay for what you need.

Cloud software brings one more significant benefit: minimal downtime. With software that's physically installed on devices, each one requires downtime whenever updates are required.

An ERP system based in the cloud means updates take minimal time and cause little disruption. Even big updates, such as the introduction of new modules, can be easily carried out.

Multi-Device and App Compatibility

An ERP system that operates from the cloud also widens the opportunity for multiple device use.

For example, you may want your office based staff to run the software on desktops, but your factory floor requires integrated tablets for stock monitoring. An ERP system in the cloud allows for multi-device access, so you can choose the best device to suit the situation and staff needs.

Field workers, such as delivery drivers, will also benefit from multi-device capabilities as they can keep in touch and provide real-time updates using a smartphone or tablet. Deliveries can be marked as complete as soon as the recipient signs receipt, with real-time updates showing on the ERP system.

A good ERP system will also integrate with other common software used in manufacturing and distribution companies, such as Shopify and Salesforce. This minimizes the reproduction of tasks, making every department more efficient.

Better Integration Across Departments

An all-inclusive ERP system allows for efficient communication between departments.

Instead of sharing spreadsheets between accounting and inventory management, both departments can view the relevant information within the ERP system. It's all in one place, and it is easy to share and access the most pertinent information.

Documentation can be standardized across departments, making all administration tasks faster and more efficient. Staff will know where to look for relevant information, saving time and improving productivity.

Integration across departments also allows for full, real-time visibility of operations. You can easily check stock inventory levels, factory supply problems, logistics charts, and even budget targets in one fell swoop.

Fast and Easy Reporting

Being able to gain a clear overview of the full ERP system at the management level also allows for fast, clear, real-time reporting. Whether a snapshot of a department's operations is required, or an in-depth analysis of non-conformities is needed, it's easy to generate reports.

Real-time reporting means data can be quickly analyzed and a business can respond more rapidly to anticipated errors. This will reduce non-conformance costs, improve client and supplier relationships, and boost customer retention.

Reports can be created to suit the audience they need to reach, too. A board level meeting will need detailed reports, while a senior management meeting may require less detail and a more visual representation of data.

Reduced Audit Time

Whether it's the accounts team, a new potential customer, or an ongoing supplier agreement, audits are a regular pain for most businesses.

Finding audit trails takes time in a traditional paper-based business. An ERP system, however, allows for easy access to relevant information for fast auditing.

Instead of taking up weeks of time prior to every audit, your accounts or quality management teams can provide complex audit trails within a day.

Improved Security

Different access levels in an ERP system allow you to control who can see, upload, and edit documents. This improves security, as only those with the highest clearance or on a need-to-know basis will be able to see sensitive documents.

Limiting access also improves staff productivity. People will know how to use their part of the ERP system, without spending time looking for information in other places. Everything they need for their job is accessible, without any unused files or folders to clutter up their processes.

Security is also improved with an ERP system as it will cut the risks associated with human error. Database fields will notify errors, unlike a spreadsheet. Change logs will show who altered what and when - so you can trace the source of errors

Book a Free Demo

The customizable nature of ERP software means it can be hard to visualize how it will specifically benefit your business. If you've never used integrated management software before, it can all sound quite confusing.

If you're still asking yourself, "What does ERP stand for?", don't worry. It's much easier to understand when you can see the software in action.

Book a free demonstration to find out just how ERP could benefit your business.

inventory management strategies

10 Inventory Management Strategies to Transform Your Business

inventory management strategies

10 Inventory Management Strategies to Transform Your Business

Most retail businesses nowadays have an online presence. As balance sheet assets go, inventory is often the largest item. Getting inventory levels right is a challenge. Ensuring that the right items are in the most convenient location can be a headache. Preventing shortages and keeping shipping costs down can also be a problem. Managers face the challenge of implementing effective inventory management strategies. This helps to increase sales, grow profits and give great customer service. Here are 10 inventory management strategies that will help you achieve this.

1. The Basics: Supply and Demand

Having the right quantities of stock at hand is vital. Supply and demand can help you determine what is the right amount to carry. Customer satisfaction is key. A customer who keeps getting "out of stock" messages is likely to vote with their feet and move to a competitor.

Constant awareness of what is in stock and what needs replenishing is a must. This reduces chances of running out of an item or having dead stock.

2. Efficient Use of Technology

An up-to-date, automated inventory management system is a necessity. The business team should have access to information they need to make decisions. Automation also allows for the system to place orders for certain items.

This reduces labor and storage costs by keeping stocks at optimal levels.

3. Supply Chain Monitoring

The inventory management system should watch suppliers, internal operations and order processing. Stocks should arrive on time, in the correct quantities and at the right location.

The company can spot and change inefficient suppliers. An efficient and effective supply chain has a direct effect on the cost of doing business. The system ensures that the right labor is at the right location and at the time required.

4. Use Tablets

Tablets have become a big part of doing business. They allow the team to communicate. Tablets are also more versatile in its functions.

Inventory management software is often bundled with tablets. The software is often in sync with the system in real time, especially when it is cloud-based. Users have access to data that affects their part of the business. This makes it possible to have seamless operations. These web-based interfaces are easy to implement and simple to use.

5. Data Analysis

Inventory management is no longer a simple clerical activity. Use both computerized and human analysts to process data to help in decision making.

This data affects forward-planning. Purchasing, storage space, transportation, labor costs - virtually the entire business is affected. These operations must be optimized if the business is to maintain and grow sales volumes.

6. Drop Shipping

Many online stores make good sales without having inventory of their own. Setting up the right systems and keeping a close watch on activity is key. Some inventory management systems have direct integrations with platforms like Shopify for drop shipping. This is a great way to introduce more movement in your inventory.

Drop shipping allows a business to have a bigger variety of items at the best locations. With diligent management, these stores are exposed to less risk.

7. Continuous Production, Order and Stock Safety Calculation

The larger the stock level a business has, the more important it is to always be aware of stock levels. The calculations should be done regularly and continuously, preferably on a daily basis.

A few hours can make a huge difference. Being able to react quickly improves efficiency and sales performance.

8. Dead or Slow-Moving Stock

Dead and slow stock is an expense any business tries to avoid. The business has already paid for the stock, and it occupies expensive storage space. There should be a strategy in place to deal with this eventuality should it arise. This could involve discounting the stock by having off-season sales, for example.

The business could also have sale-or-return deals with suppliers. In this way, some items are only kept in stock for specific periods.

Management should also look into the causes of stock being slow or dead. Come up with ways of dealing with it; a product may be obsolete. Remember, new products enter the market daily. Keep in touch with what the competition is up to. Constant improvement can help reduce the occurrence of dead or slow-moving stock items.

9. Optimizing Production and Storage Space

It is important for a business that space is not wasted. Space costs money and inefficient use of it can make a hole in a business's finances. A slotted warehouse layout is a good example. Goods are placed closer to loading docks in order of priority. Staff should be able to locate items quickly and predictably. Such a system also helps in identifying slow or dead stock.

This, in turn, affects ordering and production schedules. Factory floors should also be laid out in such a way that problems are quickly identified and solved. Parts and spares should be within easy reach and at the right location.

10. Continuous Improvement

With a smoothly-running system in place, it is easy for management to get complacent. This should be avoided at all costs. Systems should be analyzed regularly and changes made as necessary, with minimal delays. Good relations and constant communication with suppliers should be maintained.

Internally, managers should be on good terms with employees. Motivation is key when dealing with people. This can be enhanced by establishing and maintaining a good working environment. Access to information is an important factor. Of course, different levels of access and control for your inventory should be established. Some staff may be allowed to change certain parts of the data, while others may only be able to see the data.

A good system should allow continuous monitoring and improvement. As the company grows, so does the amount of data it generates. This can easily spin out of control if it is not under constant monitoring and review.

Choose Strong Inventory Management Strategies

Modern business management requires effective inventory management strategies. Identifying and setting up such systems is a specialized task. These ERP systems automate business processes, from production or ordering to delivery.

They allow the business to plan for the future and make decisions in good time. All in all, the bottom line is to have happy, satisfied customers. As the old business saying goes, "The customer is always right!". If you'd like to learn more about how to maximize your business potential, our blog will set you on the right path.